Hourly engagement
Approved time entries are captured against the agreed task or matter code, reviewed for completeness, summarized for the billing period and invoiced at the contracted rates.
OPERATING MODEL
From first contact to delivery, invoice and payment.
A visible operating map helps both teams understand who does what, when approvals happen, how work is quality-checked and how billing is reconciled. Legal decisions remain with the client’s authorized lawyers.
01
Enquiry received
Website form, email, referral or scheduled call. Internal website enquiries route to office@nomosots.in.
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02
Qualification & discovery
Confirm firm type, requested service, volume, urgency, systems, jurisdiction and decision-maker. Do not send privileged case files at this stage.
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03
Scope, proposal & pricing
Define deliverables, exclusions, roles, turnaround, quality checks, communication, pricing model and any seven-day pilot.
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04
Agreement & safeguards
Execute contract, confidentiality/data terms and applicable security requirements. Confirm conflicts checks, permissions and client approvals as required.
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05
Secure onboarding
Set up authorized access, matter codes, templates, SOPs, escalation paths, approved communication channels and service-level measures.
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06
Work allocation & execution
Assign work to approved roles, record receipt, track tasks and deadlines, and escalate missing inputs or blockers.
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07
Quality review
Check completeness, format, source references, instructions and agreed checklist. Legal judgment, legal advice and final filings remain with authorized counsel.
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08
Delivery & client acceptance
Deliver through the agreed channel, log version/date, request client review, track revisions and record acceptance or rework instructions.
09A
Time & milestone capture
Record approved time, task units, expenses and/or completed milestones against the agreed rate card and matter/project code.
09B
Invoice preparation
Prepare a draft invoice with period, scope, rates, quantities, milestones, approved expenses and tax treatment for internal review.
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10
Invoice issued
Issue the approved invoice under the contract, showing invoice number, billing period, due date, payment method and query contact.
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11
Payment & reconciliation
Track remittance, reconcile received funds to invoices, follow up on overdue or disputed items under the agreed terms, and update accounts.
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12
Monthly service review
Review volumes, turnaround, quality findings, open invoices, risks, capacity and improvement actions. Adjust scope only with written agreement.
BILLING CYCLE
Commercial control points
Fixed-project engagement
Milestones and acceptance criteria are agreed in advance. Invoices are issued at the contractual milestone or schedule, with changes handled through written change control.
Monthly managed service
Monthly scope, capacity and reporting are confirmed; agreed recurring fees and approved variable items are reconciled; performance and invoice questions are reviewed on a defined cadence.
All prices, currency, taxes, billing frequency, due dates, expenses, pilot terms, acceptance criteria and late-payment terms must be confirmed in the signed agreement. This process map is an operating framework, not a legal or accounting opinion.
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